Section 1: Name The Society shall be called "Boone County Genealogical Society, Inc."
Section 2: Object The
purposes for which this organization or society is organized are: The
organization will investigate, collect, record, publish and deposit in
libraries and archives the genealogical and historical materials of
Indiana, especially those items pertaining to Boone County, and the
adjoining counties, and will educate members in the use of these and
other reference materials in preparing and publishing genealogical
material and family lineages.
Section 3: Not-for-Profit The corporation will be Not-for-Profit and comply with state and federal guidelines.
ARTICLE II: Membership, Voting and Dues
Section 1: Eligibility for Membership Any
person or organization interested in the aims and purposes of this
society and is acceptable to the membership, upon the approval of the
membership committee, may be admitted.
Section 2: Voting Each member in good standing is entitled to one (1) vote.
Section 3: Dues
The
amount of dues for the members of this Society shall be determined by
the Board of Directors not later than October 31st each year for the
following calendar year. Dues will be payable in full by January 31st
of the new calendar year. Members will be notified by MAIL or E-MAIL as
to what these dues will be no later than the second week in December.
Members who fail to pay dues by January 31st will be dropped from the
membership roll. All membership DUES regardless of time submitted will
be the full amount of the annual membership dues. Only members in good
standing will receive the new password for Ancestry.com which will be
changed on the 31st day of January of each calendar year. The
Membership Chairman will notify members in good standing of the new
password.
Section 4: Honorary, Complementary or Lifetime Memberships Honorary,
complementary or lifetime memberships may be given to an individual or
institution by majority vote of the board. Such members are entitled to
all privileges of membership except voting.
ARTICLE III: Officers and Committees
Section 1: Governing Body The
governing body of this society shall be a Board of Directors, composed
of eight (8) members. Their term of office shall be two (2) years,
beginning January 1st following election. The term of four (4) members
of the Board of Directors shall expire each year, and such members will
be replaced by the retiring President and members elected or re-elected
to serve two years. The names of the four (4) members selected by the
nominating committee for the Board of Directors shall be submitted to
the Society by the September meeting each year. Nominations may also be
made from the floor. The nominees will be voted on at the October
meeting; and those elected will serve two (2) years beginning the
following January 1st.
Section 2: Officers From their number
the Board of Directors shall elect a President, Vice-President,
Secretary, and Treasurer. The four (4) officers listed above in this
Section shall form the Executive Committee. All officers of the Society
shall be elected annually between the October meeting and the following
December 31st, for a term of one year, and installed at the meeting in
January following the annual report of the officers for the preceding
year, and will be eligible to succeed themselves if re-elected.
Section 3: Appointments The
President shall appoint a Program Chairman, Editor of the Newsletter,
and may appoint a Parliamentarian, with the concurrence of a majority
of the Board of Directors.
Section 4: Board Members The Board
of Directors shall meet monthly, and each member shall be required to
attend two thirds (2/3) of the Board meetings. The Executive Committee
shall meet at the call of the President, shall be responsible for the
conduct of the Society's business between meetings of the Board of
Directors, and shall be responsible to the Directors.
Section 5: Standing Committees The
President shall appoint such Standing Committees as deemed necessary,
and may appoint special committees as needed. These may include Awards,
Projects, Programs, Publications, Membership, and others.
Section 6: Audits The President shall appoint annually a three (3)-member Auditing Committee.
Section 7: Nominating Committee At
the August meeting of each year, a Nominating Committee shall be
selected in the following manner: one member elected by the Board of
Directors, one member appointed by the President, and two members
elected by the membership. This committee shall recommend to the
Society at the September meeting each year the four (4) nominees for
the Board of Directors to be elected at the October meeting.
Section 8: Vacancies Any
vacancy (in any office or on the Board) occurring between elections
shall be filled by the Board of Directors at its next meeting following
the creation of the vacancy. Said appointees shall serve out the
unexpired term of the officer or director replaced.
ARTICLE IV: Meetings
Section 1: Regular Meetings Regular
meetings of the Society shall be held on such dates and at such times
and places as may be determined by the Board of Directors.
Section 2: Special Meetings Special Meetings may be called by the President.
Section 3: Annual Meeting The November meeting shall be the annual meeting.
Section 4: Quorum
The
members present at any meeting of the Society shall constitute a
quorum, provided all members have been duly notified of such meeting.
Section 5: Rules of Order Robert's Rules of Order, Revised, shall control as to any matters not provided for in these By-Laws.
ARTICLE V: Duties of Officers
Section 1: Duties The officers shall perform the duties prescribed in these By-Laws and in Guidelines established by the Society.
Section 2: President The
President shall preside at all meetings of the Society and of the
Executive Committee and of the Board of Directors. He/she shall be the
Chief Executive Officer of the Society. He/she shall appoint all
committees except the Nominating Committee and shall be ex-officio
member of all committees except the Nominating Committee.
Section 3: Vice-President The
Vice-President shall, in the absence of the President, perform the
duties pertaining to that office, shall review the by-laws and may
recommend changes.
Section 4: Secretary The Secretary shall
keep a record of the proceedings of the meetings of the Society and of
the Board; shall notify officers of their election and the committee
members of their appointment; shall have custody of all papers of the
Society not otherwise provided for, which papers and records shall be
open for inspection at any appropriate time, in the presence of the
Secretary, by any member of the Society. In the absence of the
President and Vice-President, the Secretary shall call the meeting to
order and preside until a chairman pro-tem is elected. At the
expiration of the Secretary's term of office, the immediate prior
year's record shall be turned over to his/her successor, and all other
papers in his/her possession as Secretary shall be placed in the
Thorntown Public Library Genealogy Section.
The Secretary shall
conduct such correspondence as may be requested by the President of the
Society or the Executive Committee, and shall have custody of all
letters except requests for research.
Section 5: Treasurer The
Treasurer shall be bonded, shall receive all funds of the Society and
shall deposit them in such bank or banks as may be designated by the
Board of Directors. The Treasurer shall disburse these funds, as
directed by the Society. any check over fifty ($50) shall require the
approval of the Board of Directors. The Treasurer shall present a
report at each regular meeting and an annual report at each annual
meeting in January. Prior to such annual meeting the Treasurer's
accounts shall be audited by the Auditing Committee.
Section 6: Newsletter Editor The
Editor of the Boone County Genealogical Society Newsletter, following
Guidelines developed by the Board, shall issue such publications four
times a year unless otherwise directed by the Board.
The Editor
shall maintain the Society's mailing list, making such addition,
deletions, and changes of which the Treasurer is aware.
Section 7: Program Chairman The
Program Chairman shall be appointed no later than the October meeting
of the year preceding the chairmanship in order to begin committee
organization and plans for the coming year. This appointment shall be
make by the president in office in October.
Section 1: Amendments
These
By-Laws may be amended at any regular meeting by a majority vote of the
members present, provided the amendment has been presented in writing
at the previous regular meeting and a statement of the proposed change
or changes MAILED or E-MAILED to the members before the regular meeting
at which the amendment is to be voted on. Following the approval of the
amendment(s) the appropriate agencies will be notified of the change.
ARTICLE VII: Dissolution
Section 1: Dissolution If
at any time this organization shall be dissolved, no part of its funds
or property shall be distributed to or among its members, directors or
any individuals, but after payment of all indebtedness of the
organizaiton, its surplus funds and properties shall be used in such a
manner as to further the specific purposes of the organization.
BY-LAWS
Revised and Adopted March 21, 2000 Revised March 30, 2001 Adopted May 15, 2001 Revised January 21, 2003 Revised February 24, 2009
2008-2009 Copyright, Boone County Genealogical Society -- P.
O. Box 83, Thorntown, IN 46071
