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Section 1: Name
The Society shall be
called "Boone County Genealogical Society, Inc."
Section 2: Object
The purposes for which
this organization or society is organized are: The organization will
investigate, collect, record, publish and deposit in libraries and archives the
genealogical and historical materials of Indiana, especially those items
pertaining to Boone County, and the adjoining counties, and will educate members
in the use of these and other reference materials in preparing and publishing
genealogical material and family lineages.
Section 3: Not-for-Profit
The
corporation will be Not-for-Profit and comply with state and federal guidelines.
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Section 1: Eligibility for
Membership
Any person or organization interested in the aims
and purposes of this society and is acceptable to the membership, upon the
approval of the membership committee, may be admitted.
Section 2: Voting
Each member in good
standing is entitled to one (1) vote.
Section 3: Dues
The amount of dues for the members of this Society shall be determined by
the Board of Directors not later than October 31st each year for the following
calendar year. Dues will be payable in full by January 31st of the new calendar
year. Members will be notified by MAIL or E-MAIL as to what these dues will be
no later than the second week in December. Members who fail to pay dues by
January 31st will be dropped from the membership roll. All membership DUES
regardless of time submitted will be the full amount of the annual membership
dues. Only members in good standing will receive the new password for
Ancestry.com which will be changed on the 31st day of January of each calendar
year. The Membership Chairman will notify members in good standing of the new
password.
Section 4: Honorary, Complementary or Lifetime
Memberships
Honorary, complementary or lifetime memberships
may be given to an individual or institution by majority vote of the board. Such
members are entitled to all privileges of membership except voting.
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Section 1: Governing Body
The governing
body of this society shall be a Board of Directors, composed of eight (8)
members. Their term of office shall be two (2) years, beginning January 1st
following election. The term of four (4) members of the Board of Directors shall
expire each year, and such members will be replaced by the retiring President
and members elected or re-elected to serve two years. The names of the four (4)
members selected by the nominating committee for the Board of Directors shall be
submitted to the Society by the September meeting each year. Nominations may
also be made from the floor. The nominees will be voted on at the October
meeting; and those elected will serve two (2) years beginning the following
January 1st.
Section 2: Officers
From their number
the Board of Directors shall elect a President, Vice-President, Secretary, and
Treasurer. The four (4) officers listed above in this Section shall form the
Executive Committee. All officers of the Society shall be elected annually
between the October meeting and the following December 31st, for a term of one
year, and installed at the meeting in January following the annual report of the
officers for the preceding year, and will be eligible to succeed themselves if
re-elected.
Section 3: Appointments
The President
shall appoint a Program Chairman, Editor of the Newsletter, and may appoint a
Parliamentarian, with the concurrence of a majority of the Board of Directors.
Section 4: Board Members
The Board of
Directors shall meet monthly, and each member shall be required to attend two
thirds (2/3) of the Board meetings. The Executive Committee shall meet at the
call of the President, shall be responsible for the conduct of the Society's
business between meetings of the Board of Directors, and shall be responsible to
the Directors.
Section 5: Standing Committees
The
President shall appoint such Standing Committees as deemed necessary, and may
appoint special committees as needed. These may include Awards, Projects,
Programs, Publications, Membership, and others.
Section 6: Audits
The President shall
appoint annually a three (3)-member Auditing Committee.
Section 7: Nominating Committee
At the
August meeting of each year, a Nominating Committee shall be selected in the
following manner: one member elected by the Board of Directors, one member
appointed by the President, and two members elected by the membership. This
committee shall recommend to the Society at the September meeting each year the
four (4) nominees for the Board of Directors to be elected at the October
meeting.
Section 8: Vacancies
Any vacancy (in any
office or on the Board) occurring between elections shall be filled by the Board
of Directors at its next meeting following the creation of the vacancy. Said
appointees shall serve out the unexpired term of the officer or director
replaced.
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Section 1: Regular Meetings
Regular
meetings of the Society shall be held on such dates and at such times and places
as may be determined by the Board of Directors.
Section 2: Special Meetings
Special
Meetings may be called by the President.
Section 3: Annual Meeting
The November
meeting shall be the annual meeting.
Section 4: Quorum
The members present at any meeting of the Society shall constitute a
quorum, provided all members have been duly notified of such meeting.
Section 5: Rules of Order
Robert's Rules
of Order, Revised, shall control as to any matters not provided for in these
By-Laws.
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Section 1: Duties
The officers shall
perform the duties prescribed in these By-Laws and in Guidelines established by
the Society.
Section 2: President
The President shall
preside at all meetings of the Society and of the Executive Committee and of the
Board of Directors. He/she shall be the Chief Executive Officer of the Society.
He/she shall appoint all committees except the Nominating Committee and shall be
ex-officio member of all committees except the Nominating Committee.
Section 3: Vice-President
The
Vice-President shall, in the absence of the President, perform the duties
pertaining to that office, shall review the by-laws and may recommend changes.
Section 4: Secretary
The Secretary shall
keep a record of the proceedings of the meetings of the Society and of the
Board; shall notify officers of their election and the committee members of
their appointment; shall have custody of all papers of the Society not otherwise
provided for, which papers and records shall be open for inspection at any
appropriate time, in the presence of the Secretary, by any member of the
Society. In the absence of the President and Vice-President, the Secretary shall
call the meeting to order and preside until a chairman pro-tem is elected. At
the expiration of the Secretary's term of office, the immediate prior year's
record shall be turned over to his/her successor, and all other papers in
his/her possession as Secretary shall be placed in the Thorntown Public Library
Genealogy Section.
The Secretary shall conduct such correspondence as may be requested by the President of the Society or the Executive Committee, and shall have custody of all letters except requests for research.
Section 5: Treasurer
The Treasurer shall
be bonded, shall receive all funds of the Society and shall deposit them in such
bank or banks as may be designated by the Board of Directors. The Treasurer
shall disburse these funds, as directed by the Society. any check over fifty
($50) shall require the approval of the Board of Directors. The Treasurer shall
present a report at each regular meeting and an annual report at each annual
meeting in January. Prior to such annual meeting the Treasurer's accounts shall
be audited by the Auditing Committee.
Section 6: Newsletter Editor
The Editor
of the Boone County Genealogical Society Newsletter, following Guidelines
developed by the Board, shall issue such publications four times a year unless
otherwise directed by the Board.
The Editor shall maintain the Society's mailing list, making such addition, deletions, and changes of which the Treasurer is aware.
Section 7: Program Chairman
The Program
Chairman shall be appointed no later than the October meeting of the year
preceding the chairmanship in order to begin committee organization and plans
for the coming year. This appointment shall be make by the president in office
in October.
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Section 1: Amendments
These By-Laws may be amended at any regular meeting by a majority vote of
the members present, provided the amendment has been presented in writing at the
previous regular meeting and a statement of the proposed change or changes
MAILED or E-MAILED to the members before the regular meeting at which the
amendment is to be voted on. Following the approval of the amendment(s) the
appropriate agencies will be notified of the change.
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Section 1: Dissolution
If at any time
this organization shall be dissolved, no part of its funds or property shall be
distributed to or among its members, directors or any individuals, but after
payment of all indebtedness of the organizaiton, its surplus funds and
properties shall be used in such a manner as to further the specific purposes of
the organization.
BY-LAWS
Revised
and Adopted March 21, 2000
Revised March 30, 2001
Adopted May 15,
2001
Revised January 21, 2003
Revised February 24, 2009