Minutes of the Lebanon Public Library Board of Trustees

January 28, 2004

 

President Jane Myers called the meeting to order.  Members attending were Jon Nixon, Linda Jones, Sharon Wood, David Koehler and Marsha Truitt.  Ruth Lucas is recuperating from a stroke.  Kay Martin, Director attended.  Dan Sulkoske, Kramer Corp, David Truitt, Library Attorney, Scott Wood, OMS, and Kevin Thompkins, Lebanon Reporter, also attended.  Yvonne and Jolien sat in.

 

Jon Nixon was introduced as the new Board appointment from the City Council.

 

Linda Jones presented the slate of officers for 2004:

Jane Myers – President

Sharon Wood – Vice President

David Koehler – Treasurer

Marsha Truitt – Secretary

 

Linda made the motion and Jon gave the second to approve the slate of officers.

 

Secretary’s reports for November and December were presented.  David K. made the motion and Linda gave the second to approve the minutes from November and December.

 

David K. presented the Treasurer’s report.  A salary schedule revision was discussed.  David K. made the motion and Marsha gave the second to correct the salary revision as 80 hours as opposed to 70 hours.

 

David K. made the motion and Marsha gave the second, to approve the transfer of funds ordinance.

 

David K. explained that through COIT there is a $6,540 Rainy Day overage.  Other money can be added to this.  David K. made the motion and Linda gave the second to create a Rainy Day Fund, as suggested by the State Library.

 

David K. made the motion and Sharon gave the second to approve the claims.

 

Under Building Update, David Truitt, Board Attorney, spoke of an investigation into a situation that may help us with parking.  The Board will call a special meeting on Monday, February 2.

 

Kay announced that the Library will close for Automation April 19-24.  This has also bee approved  by Ralph Walker.

 

The 100 Year Birthday Celebration will begin June 8, 2004.  It will be called “Turning the Page on the Past”.

 

Jolien and Kay will be attending ALA in Orlando this year, June 26-28.  Kay has been asked to speak.

 

February 5, at 2:00 p.m. a discussion of “The Secret Life of Bees” will be held at the Radio Grill in Wal-Mart.

 

Job descriptions are done and in uniform format.

 

David Truitt asked that we approve the Resolution of Officer Certification of the Lebanon Library Building Corporation Fist Mortgage Refunding Bonds Series 1997.  David Koehler made the motion and Linda gave the second.

 

The Scholastic Accelerated Reader Warehouse in Frankfort is moving to New York.  They are not moving the books.  The Colfax Library has been invited to take books.  We are able to take books in conjunction with the Colfax Library.  George will pick up books during his work time.

 

David K. made the motion and Marsha gave the second that a Proclamation be made that February is Library Lovers Month.

 

Under new business, the board approved the service contract for Clinton Township.  The State establishes the rate.  Linda made the motion and Jon gave the second to approve the service contract.  David K. made the motion and Jon gave the second to spend $140 to send the Library newsletter to Clinton Township members.

 

Marsha made the motion and Linda gave the second to have the Friends of the Library insured as a rider.

 

The employee holiday calendar was discussed.  It was decided to add President’s Day to the proposed holiday closings and change New Year’s eve from 1:00 to noon.  Marsha made the motion and Linda gave the second.

 

A motion to approve the SIRSI Contract for Software and Service Agreement Contracts was made by Marsha with the second from Linda.

 

The next Board meeting will be Monday, February 2, 2004.

 

_________________________________                          _________________________________

Jane Myers, President                                                Marsha Truitt, Secretary