Minutes of the Lebanon Public Library Board of Trustees Meeting

January 27, 1999


The meeting was called to order at 4:15 by President Tom Whitsitt. Attending were board members Sharon Wood, Mike Burns, Marsha Truitt, Ruth Lucas, Ron Morelock, Jane Myers and Director, Larry Hathaway.

The Secretary’s reports of November 11 were approved as modified by President Whitsitt. Mr. Whitsitt issued a statement that issues discussed at the Executive Session on November 11, 1999 were limited to those noted in the Secretary’s report.

The Treasurer’s report was presented by Mrs. Lucas with explanation and discussion. Final figures for the 1999 assessed valuation were completed January 14th. The Treasurer’s reports were approved as distributed.

Mr. Morelock reported on state legislative activity concerning libraries. Mr. Morelock and Mrs. Myers will be attending library legislative day. February 10th. No other committee reports were heard. Department reports continue to inform the board in a timely manner of the various activities in each area. In a motion by Mrs. Truitt and seconded by Mrs. Wood, the board approved the library’s nomination for the Indiana Federation Programming Award. The motion passed unanimously.

The board then took up the election of officers for 1999. In a motion by Mrs. Wood and seconded by Mrs. Truitt, Mr. Whitsitt was nominated for president. In a motion by Mr. Morlock, and seconded by Mrs. Lucas, Mrs. Myers was nominated for vice-president. In a motion by Mr. Burns and seconded by Mr. Morelock, Mrs. Lucas was nominated for Treasurer. In a motion by Mrs. Myers, and seconded by Mrs. Truitt, Mr. Burns was nominated for Secretary. All motions were approved and passed unanimously.

In the Director’s report, Mr. Hathaway presented an advertisement for a self-service check-out product from the 3M company. He also noted the receipt of our 1998 Universal Service Fund award notification letter for up to a possible $3,193 for basic telephone service. Our 1999 State Technology Grant application has been filed as mentioned in our last meeting. The director passed out a promotional sheet, At a glance, comparing selected library usage statistics in 1997 and 1998. A report was made on the November 19 INCOLSA board meeting attended by Mr. Hathaway. Plans are being made for the virtual library of the future. Mr. Hathaway presented a summary salary assessment based on the 1998 Indiana Public Library Salary statistics from the Indiana State Library. The summary can be taken as a general guide to salaries within libraries for similarly titled positions or categories with similar responsibilities.

Under new business, the board amended the draft Purchasing Policy presented by Mr. Hathaway. In a motion by Mrs. Myers and seconded by Mr. Morelock, said purchasing policy is approved for one year, to be revisited by the board in January 2000. The motion passed unanimously. Institutional membership in the Indiana Library Federation was approved in a motion by Mr. Burns and seconded by Mrs. Truitt. The motion passed unanimously. Mr. Hathaway presented a technical bulletin from the Governmental Accounting Standards Board regarding the Year 2000 computer problem and steps the library should take to be in compliance. Mr. Hathaway has already begun this task.

Under old business, Mr. Hathaway reported on the bill from the Reporter for printing Memorials in 1998. Mr. Hathaway will investigate further.

A motion to approve Claims was made by Mrs. Wood, seconded by Mr. Burns, and passed unanimously.

Our next regular meeting will be February 24, 1999 at 4:00 p.m. in the library meeting room.

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Mike Burns, Secretary                                                       Tom Whitsitt, President