Minutes Of The Lebanon Public Library Board of Trustees
September 13, 2006
A budget hearing was held at 4:00. Members in attendance were Jane Myers, David Koehler, Linda Jones, Jon Nixon, Kandi Caldwell, and Marsha Truitt. Sharon Wood was unable to attend. Also attending were Kay Martin, Director, Glenna Lenox, Office Manager, and Tony Robbins, Accountant. No members of the public attended the meeting.
David Koehler made the motion to approve the budget and Linda Jones gave the second.
Board President Jane Myers called the regular meeting to order at 4:15 p. m. Members in attendance were: Jane Myers, David Koehler, Linda Jones, Jon Nixon, Kandi Caldwell, Sharon Wood, and Marsha Truitt. Others in attendance were Dan Sulkoske, Kramer, Inc., David Truitt, Board Attorney, and Kay Martin, Director.
Connie Bruder, Head of the AV Department came and discussed the AV open Access Policy and the Disc Cleaning and Repair Policy. Under the AV Open Access policy, patrons under the age of 18 can check out AV material if parental permission is on file. David Koehler made the motion and Linda Jones gave the second to approve the LPL AV Borrowing Policy. Jon Nixon made the motion and David Koehler gave the second to approve the LPL Disc Cleaning Policy.
The Secretary’s Report was shared. David Koehler made the motion and Kandi Caldwell gave the second to approve the minutes.
Dan Sulkoske gave the building update. He talked about how the commissioning is progressing. He and Kurt Stevens from KB solutions are finding things with the Heating and Air Conditioning that need adjusted or fixed. The final walk through for the building project is scheduled for September 21. Dan shared information about monies that were left from the project because we came in on time and under budget. Jon Nixon made the motion and David Koehler gave the second to allow Dan to bid for the Mechanical Unit (HVAC) for the top floor. A motion was made by Jon Nixon and the second was given by Kandi Caldwell for Dan to bid for the painting and repair of the outside of the original Carnegie.
The Internet Committee has the new policy almost ready for David Truitt to look over. A public hearing needs to be held before approval can be given.
After discussion it was decided that the Library property would be referred to as a Tobacco Free Library Campus. David Koehler made the motion and Sharon Wood gave the second
Kay told the Board that it was time to redo the Personnel Policy. Marsha Truitt served on this committee the last time it was revised and volunteered to serve again.
Kay talked about the Resources Disk she shared last month. She talked about possibly working with Friends of the Library or BCCN to see if they were interested in helping with the Community Resource Disk. It is time again for the Library to update their Long Range Plan. Sharon Wood and Linda Jones will work with Kay on this Committee.
Jane shared that we missed being an Outstanding Board from LINK by 20 points.
Under old business a letter was sent by the Board to Mrs. Stilts explaining that the children’s book, The Dead Man At Indian Creek, she questioned will remain where it was originally placed.
A band Abulia wanted to do a benefit for the library. Kay has heard the group play and has a hard copy of the words to the songs they play. After discussion, the Board said no to the idea.
The next Board meeting will be October 11, 2006 at 4:00 p. m.
Marsha Truitt, Secretary Jane Myers, President