Minutes of the Lebanon Public Library Board of Trustees Meeting

January 25, 2006


Board President,  Jane Myers, called the meeting to order.  Board members in attendance were:  Linda Jones, Jon Nixon, Sharon Wood, David Koehler, Kandi Caldwell and Marsha Truitt.  Others attending were:  Kay Martin, Library Director, Chuck Bowen, Lebanon Reporter, Dan Sulkoske, Kramer, Inc. and David Truitt, Library Attorney.


This was the first meeting held in the new library addition.  The old sections of the Library are now blocked off and under renovation.  The basement and first floors of

the new section are now open to the public.  The second floor remains unfinished and is being used as a storage area at this time.


The Secretary’s report was shared and amended.  David Koehler made the motion and Sharon Wood gave the second to accept the minutes as amended.


David Koehler shared the Treasurer’s report.  He said we are doing fine money wise. The Resolution for the 2006 Non-Resident Fee was discussed.  The fee is $70.00 for the year 2006.  This is determined by dividing the operating expenditure by Center Township’s population.  Marsha Truitt made the motion and Kandi Caldwell gave the second  to adopt the resolution for the $70 Non Resident Fee for 2006.  The contract with Clinton Township will continue for 2006 with Kandi Caldwell making the motion to adopt and Linda Jones giving the second.  The Transfer of Funds Ordinance was discussed with Jon Nixon making the motion and Kandi Caldwell giving the second to approve the Transfer of Funds Ordinance.  David Koehler gave the amount to be encumbered in the Operating Fund is $160,073.24.  Sharon Wood made the motion and Marsha Truitt gave the second to adopt the Resolution to Encumber Operating Funds.  Also discussed was the Resolution to Encumber Appropriations from the Capital Projects Fund for $23,915.76.  Kandi Caldwell made the motion to adopt and  Jon Nixon gave the second  to approve the Resolution to Encumber Appropriations from the Capital Projects Fund.  Claims were presented and Kandi Caldwell made the motion to pay the claims with Linda Jones giving the second.


During the time that the library was closed for the move from the old section to the new Addition, Thorntown honored the reciprocal borrowing agreement.  The Library Boad paid for a lunch the library staff during the move.  Barbara and Jon Nixon catered the Lunch.  Each board member paid $61.00 for the lunch.


Dan Sulkoske gave a building update.  He said by using service organizations to complete the move into the new section, the library saved $30,000 to $50,000.  Phase II or the renovation of  the old library has now begun and should be completed by the end of May or beginning of June.  Odle McGuire & Shook is putting together a proposal for the third floor.


A bronze sculpture that will display a child reading on top of the world willbe added to the area at the base of the stairs going into the Children’s Department.


Kay Martin, Library Director, gave the Director’s Report.  She said that 180 people have used the Heritage Room while it is operating out of the Cragun House.  She asked that We renew the library’s membership in the Boone County Chamber of Commerce.  The cost is $75.00.  David Koehler made the motion and Sharon Wood gave the second to renew the membership.  Kay asked that we support the ILF silent auction with a basket. Kandi Caldwell made the motion and Jon Nixon gave the second to support the ILF Silent Auction.  Kay also discussed renewing our membership with ILF for the Trustees and the Library.  Sharon Wood made the motion and Linda Jones gave the second to renew the ILF membership.


Under New Business, according to ICV 5-13-7-6, we have to designate the qualified  publication in which the library shall publish legal notice.  The Lebanon Reporter is the only paper in the county with a large enough circulation to meet this code.  Therefore, Marsha Truitt made the motion and Linda Jones gave the second to designate the Lebanon Reporter for publication of published notices.


Boone County Learning Network is looking for a place to house their Director.  The Director might be housed at the library. 


Kay reported that the library gave books, games and toys to the Lebanon Police Department for Christmas gifts.


A letter has been sent to Bob Waples of the Lebanon Utilities, that we (the library) will take responsibility for installation of water lines as part of the new construction

of 2005.  David Koehler made the motion and Linda Jones gave the second  to take this responsibility and send this letter.


The next board meeting will be Wednesday, February 22, 2006 at 4:00 p.m. at the library.


Marsha Truitt made the motion to adjourn with Kandi Caldwell giving the second.






___________________________                              _________________________

Marsha Truitt, Secretary                                               Jane Myers, President